PC 2007 July

July 17, 2007
                          I.      Call to Order
Chairman Rettaliata called the meeting to order at 7:08 p.m. on July 17, 2007 in the City Hall located at 2525 Burgess Gower Road.
                        II.      Roll Call
The following Planning Commission members were present:
      Brian Rettaliata, Chairman
      Danny Crosby, Mayor
      Robert Dale Anderson, Alderman
      Peggy Ruth, Alderman
Richard Crutcher, Member
Jamie Moore, Member
Richard Waltz, Member
Bo Logan, Representative, Tennessee Department of Economic and
                 Community Development
No one
III.    New Business
        A. Approval of Minutes from the prior meeting:
 Chairman Rettaliata asked for comments and/or corrections to the  
 Minutes from the Planning Commission Meeting held on June 19, 2007.  
 No comments or corrections were offered. A motion to waive reading of the  
 minutes and approve as presented was made by Alderman Ruth and
 seconded by Mr. Waltz. By voice vote the minutes were approved by all
 the members present.
IV.               Old Business
A.     Selection of a Firm to Provide Engineering Services to the Planning Commission/Town of Coopertown.
Chairman Rettaliata, after reviewing the previous discussion on this matter suggested that the proposals from all four firms be sent to the Mayor and Board of Aldermen with a recommendation that they select Highers, Koonce & Associates. Mr. Greg Edrington, of Highers, Koonce, who would be working with the Town, has previous experience as the City Engineer for LaVergne, TN as well as currently providing similar services to Ashland City and Lawrenceburg TN. Mayor Crosby indicated he would contact Mr. Edrington and arrange for the two of them to spend some time together discussing/looking at the issues involved. The Members agreed with the Chair's suggestion.
B.     Proposed Planning/Zoning/Building Fee Schedule
The Chairman presented an updated version of the subject schedule which the Members reviewed and discussed. The following changes to the proposal were recommended:
1)     Clarifying that while a building permit would be required for agricultural buildings there would be no fee charged.
2)     The cost of more than 3 building inspections for any permit will be assessed to the permitee.
3)     Eliminating the charge for remodeling permits and clarifying that a permit will only be required when structural or electrical changes are being made.
Chairman Rettaliata indicated that he would make the requested changes and present an updated proposal at the August meeting.
C.    Design Guidelines
Mr. Waltz distributed copies of the design guidelines currently being utilized by the City of Bennington, VT. After a brief discussion the Members agreed to review the materials and be prepared for further discussion at the August meeting.
V.                 Discussion
Alderman Anderson initiated a discussion regarding the recently adopted Conversation Subdivision Regulations. He expressed concern that the open space requirements are too stringent and will discourage development within Coopertown, reduce the amount of money developers are willing to pay for land and restrict building permit revenues that contribute to funding the Town's operating budget. He suggested that the Planning Commission consider establishing a lower open space requirement than the current 50%. Mayor Crosby indicated that the Town had sold only three building permits in the past month and he is concerned that the Town will not be able to fund its budget for the next fiscal year.
Chairmen Rettaliata pointed out that the Planning Commission had the authority to modify the open space requirement based upon the facts and circumstances of a particular situation. He proposed that before reducing the current requirement the Planning Commission work with developers interested in building in the Town to determine the appropriate amount of open space on an a case by case basis. Once the Town has had some experience with the open space requirements a different standard may be more appropriate.
A related discussion was held regarding the new development proposed by Pennington Construction on property adjacent to their present Oak Pointe development. Chairman Rettaliata advised that he and Mayor Crosby had arranged a meeting on June 27th with Mr. Pennington, his son, Phillip Klober his engineer, as well as Ron Cooper and Bo Logan to discuss the new subdivision regulations and their impact on the proposed development. During the meeting Mr. Cooper reviewed the development's concept plan and made several suggestions for modifications that would provide for open space. Mr. Cooper also offered to arrange for a site visit to Franklin, TN to look at how developments in that area are dealing with the preservation of open space and other related design issues. Mr. Pennington indicated that he would consider the suggestions.  Mr. Anderson indicated that he felt Mr. Pennington should submit a revised concept plan prior to the Planning Commission modifying its' open space requirements.
Chairman Rettaliata also suggested that it might be an appropriate time to update the 2000 Coopertown Strategic Plan which identified preservation of the community's rural nature and open space as two key development objectives. Specifically whether the community was willing to accept reduced revenues and consequently reduced public services (road maintenance/public safety) as a trade off for retaining more open space. Mayor Crosby indicated any such activity would require the approval of the
Mayor and Board of Aldermen.
The discussion concluded with an expression of the willingness of the Planning Commission to work with developers to achieve the appropriate degree of open space within a specific development.
VI.               Adjournment
On a motion by Alderman Ruth and seconded by Mr. Crutcher the meeting was adjourned at 9:45 p.m.
                                    Minutes submitted by: ___________________________
                                                                           Brian M. Rettaliata, Chairman
Minutes approved by: ____________________________
                                                                           Brian M. Rettaliata, Chairman
                                    ATTEST:                   _____________________________
                                                                  Terri A. Brown, City Recorder