MBA 2005 July

BOARD MEETING MINUTES

July 26, 2005

Mayor Crosby called the meeting to order at 7:00 p.m. and also recited the pledge of allegiance.

In attendance of the meeting were Alderman Gill, Alderman Ruth, Alderman Scott, Alderman Long and Mayor Crosby.

Mayor Crosby announces the balances for the city as of 7/25/05:

General Government: $ 254,952.01

Street Aid: $ 105,910.80

Public Forum:

1. Ms. Sherry Daimwood asks the board for rights to speak when the item of Erell Dowlen road arises because this is pertaining to her property.

Mayor asks the board to consider the minutes of the May 17, 2005 planning commission meeting and to adopt these as presented. A motion is made by Alderman Long to accept these minutes as presented and this is seconded by Alderman Scott. The motion passes unanimously.

Mayor asks the board to consider the minutes of the June 21, 2005 planning commission meeting and to adopt these as presented. A motion is made by Alderman Long to accept these minutes as presented and this is seconded by Alderman Gill. The motion passes unanimously.

Mayor asks the board to consider the minutes of the July 18, 2005 special board meeting and to adopt these as presented. A motion is made by Alderman Gill to accept these minutes as presented and this is seconded by Alderman Long. The motion passes unanimously.

Mayor asks the board to consider the minutes of the June 28, 2005 regular board meeting and to adopt these minutes as presented. Alderman Scott asks that the minutes reflect that he asked Mayor Crosby for the dates on which the new speed limit signs were put on Martins Chapel Road. Mayor Crosby presents Alderman Scott with ticket numbers, actual tickets, and a letter signed by the young man who put up the signs with the actual date they were put in place. Alderman Scott states that the first ticket was not given on the date in which Mayor Crosby presented and the signs were not put up at this date either. Mayor Crosby states that the information that he has given Alderman Scott are the correct dates. Alderman Scott states that he does not care what the information says that it is not correct. Mayor Crosby asked that the minutes show this discussion. A motion is made by Alderman Scott to accept the June 28, 2005 minutes as presented and corrected and this is seconded by Alderman Long. The motion passes unanimously.

Comments/ Discussion from Board:

Alderman Long states that the website is getting between 600 and 700 hits a month and that this is the fourth month for our new website. Alderman Long also addresses and lets citizens know that the minutes from meetings are not posted on the website until approved by the board each month and also that if anyone would like pictures to be placed on the website to email them to City Hall.

Alderman Scott asks Mayor Crosby and the board about placing a memorial plaque in City Hall that the Coopertown Men's Club has put together. The board agrees that this would not be a problem and would like to do this by resolution.

 

 

Old Business:

A.

 

Alderman Ruth asks about the Hwy 49 speed limits being lowered and what the status on this is. Alderman Ruth states that she has spoken to Mr. Ali Farhangi with TDOT about double lining on Hwy 49 as well. She states that Mr. Farhangi told her this would be no problem as long as a letter was sent to him requesting this.

New Business:

A. Paving and Piping of Woods Road: Mayor Crosby discusses with the board the paving and piping of Woods Road. Mayor introduces the estimates from Mr. Collier on the paving. Mr. Collier's estimates are through LoJac. Mayor states that the culvert at Mike Ramsey's house will have to be replaced before the paving can begin as well. This will be about a 28 ft wide corrugated pipe. Mayor states that he would like to move some general government funds over into State Street Aid so that we can begin repairing our roads. Mayor lets the board know that this is of first priority and that paving is hoping to begin by September 1, 2005. Mayor also informs the board that Mr. Collier will not be charging the full 15% that he usually does for a project such as this. A motion is made by Alderman Gill to approve and begin this process and this is seconded by Alderman Long. The motion passes unanimously.
 

B. Cleaning of T's and Intersections: Mayor states and brings to the boards attention the time that has been spent cleaning the T's and Intersections throughout Coopertown. He assures the citizens and board that the chemicals being used are also completely non hazardous. Alderman Scott states that he has also noticed the improvements and would like for Mayor to look at a curve that is in Martins Chapel Road and Frey Road. On the topic of improvements Alderman Scott also asks about looking into what we could do to get a turning lane put in near Tony's Market. Mayor informs the board and citizens that if anyone sees somewhere in the community that need maintenance to please call City Hall so that this can be addressed.

C. Hunter Green Subdivision:Mayor Crosby gives the board a report on the status of Hunter Green Subdivision and exactly what is taking place. Mayor discusses the report received from Beaver Engineering and also presents the report from Steven Artz showing that the elevations are not what they should be. Mayor Crosby states that if the contractor does not meet the blueprints that were approved then this process will be stopped. The building permits in this subdivision have stopped at this time as well. Alderman Scott asks if the roads had been passed yet. The board decides to make a motion stating that the City Attorney is brought in on this issue. A motion is made by Alderman Gill and this is seconded by Alderman Long. The motion passes unanimously.

D. Mowing:Mayor Crosby presents the board with the mowing expenses that have been paid out in the past and then currently. Mayor lets board know that he will be asking MTAS about our limitations on a littering fine as well. Mayor states that he will be cutting the sides of Hwy 49 since this has not yet been done by the state this year. Alderman Scott just asks that safety be highly enforced while cutting along Hwy 49 and Alderman Ruth suggests have two police cars following while cutting on Hwy 49. Mayor Crosby states that we will continue to mow the roads as we have and that while he is in office there will not be the kind of money spent on mowing roads as there has been in the past.

E. Lights on Interstate:Alderman Long presents figures and a letter to the board that he received concerning getting the lighting put up on the interstate for our exit ramps. The letter from Cheatam County shows that the interstate lighting would be 50% funded by the state and 50% funded by local cities. Pleasant View and Cheatam County are committed and ready to fund and if Robertson County and Coopertown participate the cost can be split four ways which would come to an expense of $ 18,750.00 for Coopertown. A motion is made by Alderman
Gill to accept this request for interstate lights and this is seconded by Alderman Long. The motion passes unanimously.

                    F. Erell Dowlen Road:

Mayor Crosby begins by talking about water pressure on this road and informs the board that he spoke to the water department who has started the water study. Mayor presents the petition of signatures from residents on Cooper Nicholson and Erell Dowlen stating that their water pressure was not high enough. Mayor Crosby states that he has asked the Springfield Water Department to increase this water line from a 2 inch line to a 4 inch line. Alderman Scott states that there are a lot of water lines throughout the community that could probably be changed too. The board discusses the water leaks and small lines throughout the city. A motion is made by Alderman Long to send a letter as a board to the water department to let them know about the different issues with our water that we are having in Coopertown. This motion is seconded by Alderman Gill and the motion passes unanimously. A second motion is made by Alderman Gill to stop the division of land and the issuing of building permits until the new line is installed or the water pressure problem is addressed. This motion is seconded by Alderman Long. The motion passes by a vote of 3-2 with Alderman Scott and Alderman Ruth voting no. Mrs. Sherry Daimwood requests a letter on why Mayor will not sign her sub-division plat. by begins by talking about water       pressure on this road and informs the board that he spoke to the water department who has started the water study. Mayor presents the petition of signatures from residents on Cooper Nicholson and Erell Dowlen stating that their water pressure was not high enough. Mayor Crosby states that he has asked the Springfield Water Department to increase this water line from a 2 inch line to a 4 inch line. Alderman Scott states that there are a lot of water lines throughout the community that could probably be changed too. The board discusses the water leaks and small lines throughout the city. A motion is made by Alderman Long to send a letter as a board to the water department to let them know about the different issues with our water that we are having in Coopertown. This motion is seconded by Alderman Gill and the motion passes unanimously. A second motion is made by Alderman Gill to stop the division of land and the issuing of building permits until the new line is installed or the water pressure problem is addressed. This motion is seconded by Alderman Long. The motion passes by a vote of 3-2 with Alderman Scott and Alderman Ruth voting no. Mrs. Sherry Daimwood requests a letter on why Mayor will not sign her sub-division plat.

Final Discussion/Comments:

Adjournment at 9: 00 p.m.

1. Mayor lets the board know that he met with Mr. Stacks about adding onto the building and that he is starting on the plans.

2. Alderman Ruth suggests having some school children to come over and lead the pledge of allegiance at the beginnings of the meetings. The board was in complete agreement of this.

3. Alderman Ruth suggested to Mayor Crosby that we should return the funds back to the citizens that contributed to the Landfill/Legal Dump Fund. Mayor states that this money will stay in the account that it is in which is totally separate from city funds and will be kept in case of another dump issue coming forth. Mr. Robert Dale Anderson and Mrs. Anderson both stated that they did not care to have their money returned.