MBA 2005 December

COOPERTOWN BOARD OF MAYOR AND ALDERMAN

 

SPECIAL MEETING MINUTES

 

DECEMBER 12, 2005

 

I.                     Call to Order: Mayor Crosby

 

II.                   Roll Call:

 

Edmund A. Niec, City Recorder conducted a roll call. The following members were present:

 

            Danny Crosby, Mayor

            Jack Long, Jr., Vice Mayor

            Donnie Gill, Alderman

 

            Absent:

 

            Peggy Ruth, Alderman

            Terry Scott, Alderman

 

III.         Mayor Crosby asked Vice Mayor Long if there were any that signed to speak at this meeting-none listed on the sign-in sheet.

 

IV.                Old Business:

 

a.      City Recorder position was placed on regular meeting agenda scheduled for December 20, 2005 at 7:00 p.m...

b.      Case 05-28: Second Reading of Rezoning from AG to RC of property known as Felts-Deerlick Farm located on York, Felts Road and Henry Gower Road. Motion was made by Alderman Gill to approve rezoning request and seconded by Vice Mayor Long, Jr... Motion was passed unanimously.

 

V.                  Mayor's Announcements:

 

a.      The situation regarding the bond issue for the Hunter Green subdivision has been turned over to the city attorney for appropriate legal action.

 

VI.        Mayor Crosby asked if there were any more issues before the board at this time. The meeting was adjourned at 7:09 p.m.

 

Minutes submitted by: Edmund A. Niec, City Recorder

 

Minutes approved by: Danny Crosby, Mayor

 

ATTEST:  Edmund A. Niec, City Recorder

 



COOPERTOWN BOARD OF MAYOR & ALDERMEN

MEETING MINUTES

DECEMBER 20, 2005

 

  1. Call to Order: Mayor Crosby
  2. Mayor Crosby led the Pledge of Allegiance.
  3. Roll Call:

Edmund A. Niec, City Recorder conducted a roll call. The following members were present:

Danny Crosby, Mayor

Jack Long, Jr., Vice Mayor

Donnie Gill, Alderman

Peggy Ruth, Alderman

Terry Scott, Alderman

  1. Bank Balances: General Government: $244,484.05

State Street Aid: $131,270.10

  1. PUBLIC FORUM:

Limited to 3 minutes per speaker. All persons who wish to speak must sign in prior to the meeting, and state the topic on which they wish to speak.

Mayor Crosby asked Vice Mayor Long if there were any citizens that signed to speak at this time.

Mr. Chambliss signed in and addressed the Mayor and Board of Aldermen regarding the legal situation concerning Mr. and Mrs., Buck Williams's house that was flooded and the apparent lack of action on the city's part. Mayor Crosby's response was that the city attorney, John Holt, recently received lawsuit on Friday and TML Risk Management was notified the following Monday. The TML adjuster was sent out and agreed that the house was unable to be repaired due to the excessive mold and mildew. The flooding was caused by the improper replacement of a culvert by the former administration without proper engineering assistance. It was flooded in July and not reported to TML until November. An offer was made by the insurance company, which was considered totally inadequate. Mr. Chambliss and the audience was informed that the board was unable to take any official action since the lawsuit was not delivered until recently as stated earlier. Mr. Chambliss was agitated and stated that the board did not respond in a timely manner and turned his questions to Alderman Ruth because of his previous discussion with her. Mr. Chambliss stated that he wanted this matter settled tonight and stated that the earlier settlement should be a "down payment" and take the matter before a judge to decide the final amount. Mayor Crosby's response was that this was not the solution as to the amount and that the city attorney would be working with the insurance carrier to solve these issues. Alderman Ruth suggested that pressure be brought to bear on the insurance carrier also. Alderman Scott assured the audience that the city is doing what it can legally and wants a resolution to this situation with a proper settlement for the Williams family. Ms. Terry Schrum asked if financial aid was available and Mayor Crosby responded that there was none that he was aware of. It was pointed out that "Homeowners Flood Insurance" was not applicable since the location of the home was not in a flood plain area. The possibility that that city purchase the home was discussed and the audience was informed that no city funds could be used for this matter. At this time the William's home matter was tabled until action by the insurance carrier was received.

Mr. John Poole, CPA was introduced to the audience. Mr. Poole performed the recent city audit and gave an overview of the current regarding the final report being sent to the state of Tennessee as required by current law. Several areas of concern were pointed out in that cash receipts not being performed in a timely manner and that bank deposits need to be made at least every three days as required. It was noted that the former recorder got behind in the paperwork due to her upcoming marriage. Overall the town has control of its finances and that processes and procedures in place to insure that all guidelines are being followed.

  1. The mayor requested to waiver the oral reading of the following minutes and adopt the minutes as presented/corrected:

Minutes of the December 12, 2005 Special Board Meeting: Motion made by Alderman Long, seconded by Alderman Gill. Motion passed with Alderman Ruth voting "NO" and Alderman Scott abstaining.

Minutes of the November 22, 2005 Regular Board meeting. Alderman requested that wording be changed. No motion made. Will corrected and presented at a later meeting for review.

Minutes of the November 15, 2005 Board of Zoning Appeals meeting. Motion made by Alderman Long, seconded by Alderman Gill. Passed by vote with Alderman Scott abstaining.

Minutes of the October 18, 2005 Board of Zoning Appeals meeting. Motion made by Alderman Gill, seconded by Alderman Long. Motion unanimously passed.

Minutes of the October 18, 2005 Planning Commission meeting. Motion made by Alderman Long, seconded by Alderman Scott. Motion unanimously passed.

  1. The Chief of Police E.J. Bernard made the audience aware that the police department had worked at least 600 cases including an armed robbery case. A detailed breakdown was not available at this time. It was pointed out that the department continues to patrol I-24 per the request of the Tennessee Highway Patrol and the Governor's Office. Alderman Scott presented that Montgomery County is experiencing an increase in church break-ins, etc. and recommends the department contacts each church and makes them aware of this situation.
  2. Vice Mayor Long presented the minutes of the recent Personnel Committee regarding the changes to the current Coopertown Personnel Manual and the nomination of Edmund Niec as city recorder. A motion to adopt these minutes was made by Alderman Long and seconded by Alderman Gill. Motion passed unanimously.
  3. Mayor's Announcements:

The mayor presented a roads update on the paving projects for Henry Gower, Woods and McMahan Hollow roads. Paving of 4.7 miles was completed on these roads. It must be noted that Collier Engineering Company, Inc. recommended that no funds be released to LoJac since 20-23 items until "punch list" is completed.

The Tennessee Regional Safety Council provides instructors for the state approved traffic school held here twice a month in our city hall. The fee is $110.00 for a four-hour class.

The culvert on Ewell Elliott Road Bridge is planned and should take at least two-three days weather permitting.

  1. Old Business: City Recorder Position

All applications received by the Personnel Committee for the position of city recorder were reviewed. It was the decision of the committee to nominate Edmund Niec, currently serving as Temporary City recorder for the position. A motion was made by Alderman Gill to nominate Edmund A. Niec as the city recorder. The motion was seconded by Alderman Long. Motion passed with Alderman Scott abstaining.

  1. New Business:

A motion was made by Alderman Scott and seconded by Alderman Gill to accept the Annual Financial Report for the year ending June 30, 2005. Motion passed unanimously.

The mayor at this time requested that the board be made aware of additional road equipment required to continue road maintenance by purchasing the following equipment:

Grader Blade at $1990.00, Rock Rake at $980.00.

It must be noted that the board previously approved this equipment.

Colonel Ruth, USA, Ret. inquired about the city's liability in snow/ice removal and the grading of the sides of the roads. The mayor's responded that liability to the city was none.

The mayor stated that one dump truck has been modified to carry salt solution for our roads and its use will predicated on weather conditions within the city limits. School bus routes are considered the number one priority for road salting. The initial cost for the salt materials was approximately $1600.00.

Alderman Scott brought to the attention of the board complaints of gravel being washed off the sides of the roads in certain areas. The street department will look into this matter and take necessary action to control this ditch erosion.

Vice Mayor Long presented the recent changes to the current Coopertown Personnel Manual. Each alderman conducted a discussion regarding the changes with questions/answers by comparing each change with the previous approved section. Vice Mayor Long explained each area of interest and the reasons for these changes. A motion to adopt Ordinance 2005-23, first reading, was made by Alderman Long and seconded by Alderman Gill. Motion passed on a vote of three to two with Aldermen Ruth and Scott casting negative votes.

  1. Mayor Crosby requested the board of any other items to be brought before the board at this time.

Alderman Ruth presented a case regarding the city website and the fact of only positive information being posted and leaving the negative comments received unpublished. A lively discussion ensued regarding website postings and the fact the website should be informational and businesses oriented and not contain personal commentaries. A motion was made by Alderman Ruth and seconded by Alderman Scott to ensure the city website be more informational business oriented. Motion passed four to one with Mayor Crosby abstaining and Alderman Gill casting a negative vote.

A member of the audience inquired if the city had a policy of escorting funeral processions through the city limits. Chief Bernard stated that no policy currently existed and it was the responsibility of the individual funeral director to ensure an escort was available. Chief Bernard to contact each local funeral director/home to check their policies/procedures.

  1. The meeting was adjourned at 9:05 p.m.

Minutes submitted by: Edmund A. Niec, City Recorder

Minutes approved by: Danny Crosby, Mayor

Attested: Edmund A. Niec, City Recorder